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Helpful Resources

Timeline

Fall Term – usually late September (prior to spring term course): All new courses and significantly revised courses should be submitted to Courses and Degrees. C&D may address questions to the faculty member at this point, asking for clarifications or revisions. Faculty should review and complete the C&D guidelines.

February (prior to spring term course): Complete the .

Planning Information

Budget

If your travel course comes at an additional cost to the student, please use this to help. The Registrar’s Office will need the per-student cost to include in the course listing.

Before starting the budget, you should be able to answer the following questions:

• Are you using a third-party provider? If so, what is the fee?
• Are student meals included in this fee, and if so, how many?
• Are transportation and/or site visits included in the provider’s program fee, or will those need to be budgeted for separately?

Considerations

• What is the duration of the trip?
• How will students travel to the intended location?
• What accommodations will be provided for students?
• What is your contingency plan if a faculty/staff member or student becomes incapacitated or accommodations are no longer available?
• What is your communications plan in the event of an emergency?
• Have you and your student downloaded the Live Safe App downloaded on their devices prior to traveling?
• Have you reviewed the W&L Emergencies in Off-campus Programs Emergency Management Plan?